Temporary Office Specialist

Company: City of Kirkland
Location: Kirkland
Posted on: October 17, 2024

Job Description:

Salary




$61,787.23 - $72,691.22 Annually





Location





Kirkland, WA






Job Type


Full-Time





Job Number


202100519






Location


Fire - Emergency Management





Opening Date


10/15/2024






Closing Date


Continuous





FLSA


Non-Exempt






Bargaining Unit


AFSCME







Job Summary
Note: This position is a limited term position through Dec 2026, as approved by Council.Why Kirkland? Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you! If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation. We also invest in you! Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees. Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details. Childcare Programs: To help address the challenge of finding reliable childcare, the City of Kirkland has reserved spots for City employees at local and regional providers, available at a discount. New employees gain access to Kirkland's reserved spots as soon as they start employment. Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.
SUMMARY: Assists Office of Emergency Management (OEM) with administrative, technology, and general program tasks.

Distinguishing Characteristics:

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Conducts research, develops strategies, and facilitates tasks associated with assignments.
• Coordinates, maintains, and documents inventory of OEM supplies.
• Facilitates operational readiness of Emergency Operations Center (EOC) technology and systems.
• Maintains the OEM website, internal SharePoint, and other OEM data systems.
• Assists with development and implementation of disaster preparedness training and exercises.
  Peripheral Duties:
  (List of duties and responsibilities which may be assigned to the incumbent, but these duties and responsibilities may be altered or modified during ADA accommodations.)
  
• Proving support to emergency management programs and operational readiness.
• Creating, printing, and filing basic and technical program documentation.
• Assisting with development and delivery of public education materials and education.
• Attending meetings and supporting project groups.
• Participating in Emergency Operations Center activations, trainings, and exercises.

• Performs functions as assigned in the City's emergency response plan in the event of an emergency.
  
  
  
  Knowledge, Skills and Abilities
  Knowledge, Skills, and Abilities:
  (List of knowledge, skills, and abilities an individual is required to possess in order to successfully perform the essential duties and responsibilities of this position.)
  
  • Skills in word processing, spreadsheets, video conferencing, online content management, and basic office technology.
  • Excellent written and verbal communication skills, including public speaking.
  • Effective organization and time management practices.
  • Ability to work evenings and/or weekends as needed based on project implementation and/or EOC activations.
    Qualifications
    
    • Education: High school graduate or equivalent.
    • Experience: Working or volunteering in emergency management, human services, public safety, public health, or other closely related field.
    • Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.
      Preferred Qualifications:
      
      • Associate degree or higher.
      • Personal or professional experience with disasters or significant incidents.
      • Familiarity with development of electronic forms and creation of educational and multimedia content.
      • Completion of FEMA Independent Study Courses IS 100, IS 200, IS 700 or equivalent.Licenses and Other Requirements:
        
        • Must have a valid Washington State Driver's license and ability to remain insurable under the City's insurance to operate motor vehicles.
          Other
          Physical Demands and Working Environment:
          Job involves desk and limited physical work, which may include standing for long periods of time. The position includes work indoors, outdoors, in the public, and at alternate City facilities. Must be able to lift up to 35 pounds to waist level or higher.
          
          Selection ProcessPosition requires a resume and cover letter (letter of interest) for consideration of application. Please note how you meet minimum qualifications within the cover letter. This position is open until filled, however, the first review of applicants will be by October 25, 2024The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf, dial 711.
          
          
          

Keywords: City of Kirkland, Lakewood , Temporary Office Specialist, Administration, Clerical , Kirkland, Washington