Senior Coordinator, Information Technology/Business Project Management
Company: Disability Solutions
Location: Seattle
Posted on: October 10, 2024
Job Description:
The FoundationWe are the largest nonprofit fighting poverty,
disease, and inequity around the world. Founded on a simple
premise: people everywhere, regardless of identity or
circumstances, should have the chance to live healthy, productive
lives. We believe our employees should reflect the rich diversity
of the global populations we aim to serve. We provide an
exceptional benefits package to employees and their families which
include comprehensive medical, dental, and vision coverage with no
premiums, generous paid time off, paid family leave,
foundation-paid retirement contribution, regional holidays, and
opportunities to engage in several employee communities. As a
workplace, we're committed to creating an environment for you to
thrive both personally and professionally.The TeamThe Information
Technology's Strategy, Planning, and Management (SPM) team leads
the design and implementation of the IT Strategy and delivery of
CIO priorities across IT and the foundation. SPM is tasked with
effectively leading, measuring, and governing IT portfolio
management, project and program delivery, enterprise architecture,
and human centered design relative to long term vision and
roadmap.Your Role We are seeking a dynamic and detail-oriented IT
Senior Coordinator to provide essential administrative and
operational support to IT leadership and the department. This role
will encompass a variety of tasks including event planning, project
coordination, rhythm-of-business support, and managing complex
calendaring.The ideal candidate is a creative, thoughtful, and
curious problem solver who acts as a trusted business partner. You
will play a pivotal role in managing and coordinating
high-visibility IT activities across diverse subject areas,
engaging with team members at all levels. Your ability to navigate
and bridge different areas of expertise with agility, efficiency,
and diplomacy will be critical to your success in this fast-paced,
dynamic environment.This position is a limited-term position for 24
months. Relocation will not be provided.What You'll Do
- Lead logistics and coordinate the overall planning for
department and team events, various meetings of complexity and
size, conferences, retreats, presentations, communications.
- Maintain IT organizational chart accordingly including walking
deck and other pertinent leadership artifacts.
- Assist with records and data management including but not
limited to management of the department SharePoint site.
- Basic financial duties including expense, budget and invoice
reconciliation.
- May facilitate arrangements for extensive travel and complex
logistics for both external and internal meetings, speaking
engagements and conferences.
- Coordinate conferences, forums, speaking engagement
events.
- Support coordination of department-wide training, act as
primary contact for logistics, inventory, scheduling, and
communication.
- Manage calendar for CIO and partner with others on complex
meeting scheduling, by proactively anticipating needs - such as
agendas, resolving conflicts, weekly planning, presentation
creation.
- Provide thorough and detail-oriented planning and support to
executive-level meetings and special events including logistics,
materials, presentations, taking minutes and follow-up on action
items.
- Manage relationships and partnerships with leadership team,
executive staff, vendors, and other key contacts, ensuring timely
follow-up and scheduling.
- Internal communication, including written communications at
various audience levels.
- Lead, develop and work with team members on department special
projects, as requested.Your Experience
- Must be organized, detail-oriented and have experience in event
and project coordination.
- Ability to triage, manage and prioritize tasks and
deadlines.
- Demonstrated ability to work in a team environment and meet
goals in a timely manner.
- Expertise in complex calendar management and scheduling on the
executive-level.
- Ability to multi-task, work independently, prioritize
effectively, plan ahead, problem-solve and meet goals with quality
delivery.
- Excellent written and verbal communication skills..
- Expertise in ability to handle confidential and sensitive
information with a high degree of discretion, judgement, and
professionalism
- Proven ability to analyze data, develop and implement
operational efficiencies.
- Excellent organizational and meticulous skills, ability to
resolve problems professionally and efficiently and to work with
all levels of management and external vendors.
- Strong collaboration and partnership building skills.
- Advanced proficiency in Microsoft Office Suite.
- Bachelor's degree.
- 7+ years equivalent working experience.Must be able to legally
work in the country where this position is located without visa
sponsorship.We recognize high-wage market differences in Seattle
and Washington D.C., where our offices are located. The range for
this role in these locations is $49.15 to $73.73 USD. As a
mission-driven organization, we strive to balance competitive pay
with our mission. New hires salaries are typically between the
range minimum and the salary range midpoint. Actual placement in
the range will depend on a candidate's job-related skills,
experience, and expertise, as evaluated during the interview
process.Hiring RequirementsAs part of our standard hiring process
for new employees, employment will be contingent upon successful
completion of a background check.Candidate AccommodationsIf you
require assistance due to a disability in the application or
recruitment process, please submit a request .Inclusion StatementWe
are dedicated to the belief that all lives have equal value. We
strive for a global and cultural workplace that supports ever
greater diversity, equity, and inclusion - of voices, ideas, and
approaches - and we support this diversity through all our
employment practices.All applicants and employees who are drawn to
serve our mission will enjoy equality of opportunity and fair
treatment without regard to race, color, age, religion, pregnancy,
sex, sexual orientation, disability, gender identity, gender
expression, national origin, genetic information, veteran status,
marital status, and prior protected activity.
Keywords: Disability Solutions, Lakewood , Senior Coordinator, Information Technology/Business Project Management, IT / Software / Systems , Seattle, Washington
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