SENIOR ATHLETICS PROCUREMENT SPECIALIST & BUYER

Company: University of Washington
Location: Seattle
Posted on: October 12, 2024

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.SENIOR ATHLETICS PROCUREMENT SPECIALIST & BUYERReq #: 238500Department: INTERCOLLEGIATE ATHLETICSJob Location: Seattle CampusPosting Date: 09/27/2024Closing Info: Open Until FilledOther Compensation: Taxable benefits include tickets to UW Intercollegiate home competitions. Non-local candidates may be eligible for a moving allowance.Shift: First ShiftBenefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.The Senior Athletic Contracts Specialist/Buyer will report to the Senior Associate Athletic Director/CFO with the Department of Intercollegiate Athletics (ICA), and will identify contracting opportunities, conduct solicitations, and execute and manage the resulting contracts. The position will serve as a purchasing authority for ICA and is responsible for identifying emerging issues and trends in various commodity areas and assuring compliance with federal, state, and University requirements while meeting the business needs of customers and suppliers.DUTIES AND RESPONSIBILITIES

• Execute Contracts - (25%)Conducts solicitations, reviews and approves purchase orders, and negotiates contracts in the best interest of the department, applying an understanding of the fundamentals of contract law, University and State rules and regulations, along with the elements of a contract, contracting authority, and working with legal counsel. Identify, assess, and mitigate risks for the department.
• Contract Management - (25%)Creates contract management plans. Serves as liaison with the customer and the supplier to ensure a seamless procure-to-pay process. Regularly reviews contract spend analytics, contract life-cycle milestones and communicates with suppliers and customers.
• Procurement Services - (25%)Establishes and updates policies and procedures for key procurement functions in conjunction with University and State requirements as needed. Provides guidance and training to the department on changing financial and compliance policies.
• Vendor Management - (10%)Develops an interactive relationship and communicates with key suppliers. Identifies metrics for evaluation and develops a scorecard or rating system.
• Strategic Planning - (5%)Assists department's Chief Financial Officer with developing short and long-term plans in support of department's purchasing needs.
• Risk Management - (5%)Collaborates with Department IT, UW partner offices (e.g. Privacy, CISO, Procurement), and local stakeholders on assessing department software purchases for security, privacy, and accessibility.
• Other Duties - (5%)Develops, organizes, and conducts training programs and presentations on various topics related to this position's area of expertise.MINIMUM REQUIREMENTS
  • A bachelor's degree in business or a related field and three years of progressively responsible experience in purchasing, contracting negotiation and management, or related field.
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.ADDITIONAL REQUIREMENTS
    • Demonstrated experience successfully managing multiple procurement projects and delivering projects on schedule.
    • Excellent oral and written communication skills, including the delivery of impactful training and presentations.
    • Ability to lead meetings, give presentations, work with facts, and tell a story with numbers.
    • Demonstrated success in collaborating with diverse internal and external constituencies, including students, staff, and faculty.
    • Ability to effectively handle conflict respectfully and positively.
    • Commitment to working within an organization framework of continuous process improvement.DESIRED QUALIFICATIONS
      • Experience in public higher education and/or an athletics department. Certified Professional in Supply Chain Manager (C.P.S.M.) or Certified Public Purchasing Officer (CPPO) certifications.CONDITIONS OF EMPLOYMENT
        • Work is performed in an office setting within a hybrid workplace model, which combines aspects of remote working and in-office working during regular business hours. Occasional evening or weekend work.Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
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Keywords: University of Washington, Lakewood , SENIOR ATHLETICS PROCUREMENT SPECIALIST & BUYER, Other , Seattle, Washington